Retention Schedules & Holds

Retention Schedules & Holds

A retention schedule provides information regarding your information (records and even non-records where applicable). This could include the document name, type, medium, location (official copy holder), retention period, legal & compliance regulations (motivation for retention), disposal action and disposal trigger. The purpose of course, is to define how we treat important documents, how long we should keep them, and any details regarding disposition thereof.

Do you really know what Information is?

Data processed, analyzed, placed in sequence, and or remodeled, and then structured becomes information. The most valuable benefit is that it provides context and if done right, enables decision making.

Making sense of the value of Business Information

The easiest way for me to determine whether information has value to me, is to ask myself the following: “If I lose that folder with documents or box with files, will it have a negative impact on me and my business?”

Preparations for European Collaboration Summit

The largest community-driven conference focusing on Office 365, Teams, SharePoint, Business Apps and Power Platform topics in the world, with an expected attendance of over 2000 people.
During this three-day event, world-leading experts and speakers will deliver a series of full day tutorials and a range of “what’s new” and “best practices” breakout sessions relevant to these technologies.

We are going to speak about importance of Record Management System and doing live demo at our booth!

Retention Schedules & Holds

A retention schedule provides information regarding your information (records and even non-records where applicable). This could include the document name, type, medium, location (official copy holder), retention period, legal & compliance regulations (motivation for retention), disposal action and disposal trigger. The purpose of course, is to define how we treat important documents, how long we should keep them, and any details regarding disposition thereof.

The Lifecycle of Records

The easiest way for me to determine whether information has value to me, is to ask myself the following: “If I lose that folder with documents or box with files, will it have a negative impact on me and my business?”

What do we consider a record?

ISO 15489 (Information and documentation – Records Management) states that records are “information created, received and maintained as evidence and as an asset by an organization or person, in pursuit of legal obligations or in the transaction of business.”

Preparations for European Collaboration Summit

The largest community-driven conference focusing on Office 365, Teams, SharePoint, Business Apps and Power Platform topics in the world, with an expected attendance of over 2000 people.
During this three-day event, world-leading experts and speakers will deliver a series of full day tutorials and a range of “what’s new” and “best practices” breakout sessions relevant to these technologies.

We are going to speak about importance of Record Management System and doing live demo at our booth!

Record Management

A record is any type of information that is created or received while doing business. Records take all sorts of forms:
a written or scanned document, an e-mail or voicemail, a handwritten note, a chat or a video call transcript, a record
in a database.

 We shouldn’t leave records lying around. They contain important and often confidential information, and we don’t want that information to fall into the wrong hands. Besides all the business reasons for managing company records in a proper and regulated way, there are also legal requirements in the EU, Switzerland, the UK, USA, and many other countries, on how records should be managed, how long they should be retained, and when they should be destroyed. Failure to comply with those regulations can have heavy consequences for your organisation.

 Once created, records must be managed and retained to meet legal, administrative, operational, or other requirements.
Different records can have different legal and business requirements and retention periods, and we must ensure that records are never changed during the retention time.
 

Your Records Need an Anchor

Meet KORTO

KORTO was born from the premise that Records Management is your friend.
It stands by you when you must find that one document from a project that was archived many years ago. It helps you to destroy, at the proper time, any private records you may hold about employees, customers, and partners.  It is your best aid in all litigation and audit scenarios

KORTO is your friendly anchor and aid during the entire records lifecycle.

 

Recent Blog Posts

What do we consider a record?

What do we consider a record?

ISO 15489 (Information and documentation – Records Management) states that records are “information created, received and maintained as evidence and as an asset by an organization or person, in pursuit of legal obligations or in the transaction of business.”

Preparations for European Collaboration Summit

Preparations for European Collaboration Summit

The largest community-driven conference focusing on Office 365, Teams, SharePoint, Business Apps and Power Platform topics in the world, with an expected attendance of over 2000 people.
During this three-day event, world-leading experts and speakers will deliver a series of full day tutorials and a range of “what’s new” and “best practices” breakout sessions relevant to these technologies.

We are going to speak about importance of Record Management System and doing live demo at our booth!

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Contact Us

KORTO is European at its core: it came about through the joint efforts of people in Switzerland, Germany, Croatia, Italy, and Estonia. It is named after the famous sailor and dreamer, Hugo Pratt’s legendary Corto Maltese, to symbolise a reliable anchor for customers’ records. KORTO helps them to achieve compliance in a seamless, unintrusive, and enjoyable way.