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Retention procedures

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Make sure your retention policies are followed consistently across the entire lifecycle of your records.

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What are data retention procedures?

Data retention procedures are policies and practices that define how long organizations must store data and when it should be securely deleted. These procedures ensure compliance with legal, regulatory, and business requirements while minimizing security risks from storing unnecessary data.

How KORTO saves you time

Record management automation

Launch the relevant workflows as you add a record to the KORTO system, and it will track retention and disposal timeframes.

User-friendly end-to-end solution

Ensure compliance and boost efficiency with a secure solution that's simple to set up, use, and onboard.

Manage retention procedures centrally

Define workflows for all your teams and regions to ensure alignment with business, legal, and regulatory requirements.

How to start your record retention procedures with KORTO

1. Define the purpose

Compile legal, regulatory, and business requirements your data retention policy must take into account. KORTO provides the toolbox for all of these requirements.

2. Types of records

Define what constitutes a record – not just documents created or received, but also emails, chats, or recorded video calls with key information. You can add them all to KORTO.

3. Retention timeframes

Set the timelines in the record lifecycle for all record types (and across all your geographies) and easily incorporate them in KORTO workflows enhanced by integrations.

4. Filing and security

Define how your records should be kept. Not just where but, more importantly, the optimal security. KORTO offers tamper-free security features.

5. Record disposal

Map out detailed directions for the disposal of records according to type to ensure compliance and avoid unnecessary risks. Add disposal details easily to KORTO.