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Document Management System

Get rid of the pile of physical paperwork

Use KORTO to centralize document management with help from AI and Blockchain integrations.

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What is Records Management

Records management is a strategic approach to organizing and regulating an organization's records from creation to final disposal, encompassing all formats from business files to digital archives.

How companies use KORTO

HR

Ensure compliance with automated employee record disposal triggered by the termination date.

Finance

Optimize storage with automated invoice destruction after the retention period ends.

Procurement

Use agreement end dates to trigger reviews of supplier compliance forms.

Legal

Retain critical case files by requiring your team to approve destruction or extend retention.

GDPR

Maximize data protection and set triggers to delete anything, from job applications to client info.

How to start with KORTO

Dock KORTO to your files

Connect your file share and email systems such as MS Sharepoint and Exchange so that KORTO can automate file 'pulling'. You can also add files manually.

Categorize with tags

KORTO adds system tags which you can enhance with manually added labels and tags. Boost KORTO with integrations for AI-powered automated tagging.

Add action tags

Set retention procedures in motion by adding action tags. Fully automated workflows, that track the entire lifecycle of your records, are available with integrations.

Improve compliance and security

Leverage activity logs, granular access management, electronic signatures, time stamps, and the optional blockchain integration to ensure compliance and tamper-proof security.

Automate ECM

Orchestrate KORTO and its integrations for game-changing automation of your Enterprise Content Management processes over the entire lifecycle of your files.

Records Management System

Flexible enough to meet every teams's needs

Reduce the time spent filing and searching for documents to zero.

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How KORTO saves you time

Let KORTO take over the filing

Replace your cumbersome folder hierarchies with our simple-to-use software that adds tags to your documents (images, scans, and videos included!) and automates filing.

Find what you need quickly

When all files go to the same spot, you can't misplace them. Looking for a subcontractor estimate from an old project? An instant search with a few tags, and voilà!

Ensure access across teams

Avoid siloing information and parallel filing systems within your organization. KORTO can ensure the required access according to user roles, lines of business, and function.

More KORTO benefits

Retention procedures

Create workflows to chart the entire lifecycle of your records in line with your data retention policies across all your geographies.

Compliance-ready ECM

Electronic signatures and time stamps combine with KORTO's audit logs and blockchain integration for tamper-proof records.

Multi-layered security

Keep your records safe with KORTO, powered by secure cloud systems and APIs, granular access control, and blockchain technology.

Resources

Learn more about Records Management

#RecordsManagement

What do we consider a record?

There are three categories of records. Discover the differences between them.

#RecordsManagement

What is the Life Cycle of Records?

From creation to final disposal, every record follows a structured life cycle—mastering this process ensures compliance, efficiency, and security. Discover the key stages and best practices for seamless records management.

#RecordsManagement

Making sense of the value of Business Information

Discover how applying the Pareto Principle can help you identify valuable business information and streamline your content management.